Privacy Policy - GDPR Compliant | Beyond Procurement

Privacy Policy

This privacy policy sets out the basis on which any personal information we may collect from you, or you provide to us, will be processed and used by us. It also describes how we use cookies and how you can manage them.

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Who we are

Our website address is:


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.


If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

If you request a password reset, your IP address will be included in the reset email.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where your data is sent

Visitor comments may be checked through an automated spam detection service.



Privacy, GDPR and Electronic Marketing Policy
When we refer to “we”, “our” or “us” we are referring to Beyond Procurement Limited (Company No. 06156522 ) and its subsidiaries or any of them as the context so requires.
Any links from our website to other websites are provided merely for your convenience and do not imply our endorsement of the content or the provider. If you follow a link to any of these websites, you do so at your own risk and we do not accept any responsibility or liability for the content of such websites.
Beyond Procurement Limited is registered with the Information Commissioners Office.

Information we may collect from you
By registering for any of the products and services we offer, you are confirming to us that you understand and accept that your personal information may be used by us in the manner described below.
We may collect and process the following data about you:
information that you provide by filling in our forms or templates. This includes information provided at the time of subscribing to our products and services, posting material or requesting further products and services. Our consultants may also ask for information when discussing products or services.
If you contact us, we may keep a record of that correspondence (including email and phone number);
your name, address, telephone numbers, email address and other information which you supply to us;
we may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them;
details of transactions you carry out through our website and the fulfilment of those transactions; and
details of your visits to our website including, but not limited to, traffic data, location data, weblogs and other communication data, whether this is required for our own billing purposes or otherwise and the resources that you access.

Uses made of the information
We may use information held about you in the following ways:
to provide you with information, products or services that you request from us or which we feel may be of interest to you, where you have consented to be contacted for such purposes;
to carry out our obligations arising from any contract entered into between you and us or between you and any of our third party partners;

  • to audit the usage of our website;
  • for training purposes, quality assurance or to record details about the products and services you order from us;
  • to satisfy and meet our legal and regulatory requirements;
  • to notify you about changes to our products and services.

Unless prescribed by law, we will retain your personal information for no longer than is necessary for the purposes for which the personal information was collected or for which it is to be further processed by us.

Disclosure of your information
To carry out our services we may disclose your personal information to any of our third party partners.
We may disclose your personal information to third parties if we are under a duty to disclose or share your personal information in order to comply with any legal or regulatory obligation, or in order to enforce or apply our terms and conditions and other agreements; or to protect the rights, property, or safety of our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

How long do we keep hold of your information?
We hold on to your information for as long as is needed to be able to provide the agreed services to you, or for as long as is necessary to provide information on the products or services available to you.
If reasonably necessary or required to meet legal or regulatory requirements, resolve disputes, prevent fraud and abuse, or enforce our terms and conditions.

Data Storage and Security Systems
Beyond Procurement Limited stores all personal data securely on either CRM cloud storage systems or its own internal storage systems. All our cloud storage is kept in EU based or EU GDPR compliant data centres which are managed with sophisticated high-level security systems. These storage services have their own data protection policies which we can provide you with on request. We choose storage providers with excellent security policies and systems to ensure minimal risk of data breaches and unauthorised access.

IP addresses
We may collect information about your computer, including where available your IP address, operating system and browser type for system administration. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual.

Cookies Policy
We use “cookies” in order to personalise your visit to our website and enhance your experience by gaining a better understanding of your particular interests and customising our pages for you. A cookie is a message given to a web browser by a web server and which is then stored by the browser in a text file. Each time the browser requests a page from the server this message is sent back which enables the user’s computer to be identified.
We may use the information provided by cookies to analyse trends, administer our website, or for research and marketing purposes to help us better serve you. No information which personally identifies you will be collected through the cookies. If you like, you can set your browser to notify you before you receive a cookie so you have the chance to accept it and you can also set your browser to turn off all cookies.
Please note that some aspects of our website may not be fully functional should you choose for cookies not to be used.

Your rights
You have a right of access to personal information which we may hold about you (we may charge a small administrative fee for this). To have inaccurate information about you corrected or to request we stop using your personal information for marketing purposes. To erase all data we hold, we will do so providing we do not have a compelling reason to do so. All access requests should be put in writing and addressed to The Data Collector, Beyond Procurement, Brook Cottage, 1 West Common, Lindfield, West Sussex RH16 2AE

Privacy and electronic marketing

Electronic mail
This policy covers electronic mail marketing applying to any message that consists of text, voice, sound or images, eg email, voicemail, SMS and messaging apps.
We do not carry out any marketing by electronic mail to individuals. Our business model is purely business to business or business to organisation.

Email marketing to organisations
If we send marketing to organisations, we must include the name of our business in the email and provide a valid address where opt-out requests can be sent. If however we have an email address which is ‘personal data’, for example, the individual employees of that organisation still have the right to prevent that email address being used for direct marketing, and will be provided with an opt out option.

Telephone marketing
We do not make unsolicited calls to organisations or businesses who have told us they do not want our calls. To comply with PECR we screen the list of numbers we intend to call against the TPS and CTPS register.

Contact information
Our data protection officer is responsible for overseeing what we do with your information and monitoring our compliance with data protection laws. If you have comments or any questions about our your personal data or our Privacy Policy please contact

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